NEW MEMBER = RECEPTION

NEW MEMBER=20 RECEPTION

Listed below are some recommended actions upon = receiving new=20 members in the chapter:

▪ =20 Membership Chair contact new members by mail or phone to extend a = warm=20 welcome and invite them to the next chapter meeting. Invitations to attend meetings = and=20 chapter social events should include spouses and other family = members.

▪ =20 Ensure new member is greeted warmly at first meeting and = recognized by=20 presiding officer. In = addition, new=20 members should be introduced and seated (if possible) with members from = the same=20 agency or with those of similar background, interest and age = groups. The new member should be asked = to say a=20 few words about themselves to the membership.

▪ =20 Efforts should be made to encourage new members to consider = becoming=20 active in the chapter, being careful not to apply pressure. Spouses should also be = encouraged to=20 participate in program activities and other events, and encouraged to = also=20 become members.

▪ =20 When the new member attends a meeting = for the=20 first time, present the member with a packet of information about the = chapter=20 which may include: list = of officers=20 and phone numbers, chapter bylaws, legislative agenda, chapter = newsletter, etc.=20

▪ =20 Request a brief profile and work history including agency, = location,=20 etc., for use as newsletter article or for a possible member = presentation at a=20 future meeting.

▪ =20 A friendly, experienced member should = be=20 assigned to brief each new member regarding chapter organization, = program=20 activities, policies and procedures, and answer questions. Also, explain the benefits and = advantages of NARFE membership, including major legislative = victories.

▪ =20 New members should be introduced to = the chapter=20 service officer at the earliest opportunity to receive information = regarding=20 assistance with personnel matters and coordination with OPM, if = necessary,=20 concerning problems or death benefits.

▪ =20 Provide your new member (and all members for that matter) with a = name=20 badge (similar to those used at conventions) which has the member=92s = name and the=20 agency from which they retired. =20 This is a good way to get the member acquainted with other = chapter=20 members.

▪ =20 A follow-up interview of each new = member should=20 be conducted a few months after joining the chapter to solicit ideas and = comments about chapter programs, activities and other matters.

▪ =20 Communicate with new members upon renewal and implement a = recognition=20 system by publishing articles in chapter newsletter about those who = renew or=20 enroll in Dues Withholding = or Life Membership.

NEW MEMBER=20 WELCOME LETTER =96 (RETIREE)

Dear=20 _______,

=20 On behalf of our Chapter President, and the (# of members) = members of our=20 (name of chapter) Chapter (chapter #), we sincerely welcome you to our = chapter=20 and to NARFE.

=20 NARFE is the only organization that is constantly working on = Capitol Hill=20 with our lobbyists to keep Congress from reducing or eliminating = promised=20 benefits to both retired and active federal employees. Your membership is crucial to = our=20 organization because the more members we have, the more influence with = have with=20 Congress.

=20 The (name of chapter) Chapter issues a monthly newsletter, which = you will=20 now be receiving, to keep you informed of local issues and provide you = with=20 guest speaker/program information. =20

=20 We invite you to attend our meetings, held the (week of the month = and day=20 of the month) of the month at the (location of your meeting and = time). Our guest = speaker/program will be=20 presented first, followed by a short business meeting and refreshments = (or=20 presented after a short business meeting). =20 (Details about meetings which are different than normal) = [Currently, the=20 chapter suspends business meetings in ______.]

=20 We also invite you to participate in the NARFE-NET, (if you have = access=20 to e-mail), which is a network of California members who receive state and local NARFE = information=20 from our NARFE-NET Coordinator. = If=20 you have e-mail, please send an e-mail to me at (membership chair e-mail = address), and I will be happy to forward your e-mail address to our = State=20 Coordinator, who will also sign you up for the Global Electronic = Messaging=20 System (GEMS) which will allow you to receive Legislative information = and=20 special information from NARFE headquarters. Please note,=20 your e-mail address will not be used for any solicitation purposes.

=20 Both the California Federation (state) and NARFE (nationally) = provide Web=20 Sites which may be of interest to you. =20 The Federation Web Site is http://www.csfcnarfe.org/ and the = National=20 Web Site is http://www.narfe.org/. There is quite of bit of = valuable=20 information contained on these Web Sites and we invite you to visit them = out at=20 your leisure.

=20 In addition, we would like to get to know you and a little about = your=20 background, so we could put a brief article about you in our chapter=20 newsletter. Please call = me at=20 (membership chair phone number) and let me know the agency from which = you=20 retired, the position you held, a little about your family and your=20 interests. I am looking = forward to=20 hearing from you.

Finally, we invite you to participate in the = workings of=20 our chapter. We do have = various=20 chapter committees and would welcome your participation with any of = them. The more people involved, the more ideas, and the better the = chapter; we are=20 always looking for new ideas. Please give some consideration = to serving=20 the chapter by volunteering for one of the tasks identified on the = attached=20 sheet.

Again, welcome to (chapter name) Chapter = (chapter #),=20 and we look forward to seeing you soon at a chapter meeting, where you = will=20 receive a packet of information specifically about our=20 chapter.

&nbs= p; = ; = &= nbsp; &n= bsp; =20 Sincerely, &nbs= p; = ; = &= nbsp; &n= bsp; =20

&nbs= p; = ; = &= nbsp; &n= bsp; =20 (Signature and Name)

&nbs= p; = ; = &= nbsp; &n= bsp; =20 Membership Chair

I WOULD LIKE TO PARTICIPATE IN MY NARFE = CHAPTER BY=20 VOLUNTEERING FOR:

President_______ = Executive=20 Vice President______ =20 Vice President_______ Secretary_______ =

Treasurer_______=20 Service_______ Legislation_______ Membership______ Telephone_______=20

Newsletter_______ = Public=20 Relations_______ Hospitality_______ =20

PRESIDENT - leads the meeting and represents the = Chapter at=20 higher levels. With = assistance from=20 Committee Chairmen, informs members of important issues which directly = affect=20 your benefits.

EXECUTIVE VICE=20 PRESIDENT - assists = the=20 President and leads the meeting in the absence of the President. May = serve as=20 Program Chair; Legislation Chair; Membership Chair; depending on = chapter

SECRETARY - takes minutes of the meetings, reads = correspondence=20 at meetings, and writes correspondence for the Chapter. Maintains chapter records and orders=20 supplies.

TREASURER - maintains financial records for the = Chapter; writes=20 checks authorized by the budget.

SERVICE - assists members in areas formerly = performed by the=20 Human Resource Office where you worked. =20 Most importantly, assists survivors in filing necessary forms for = insurance and survivor annuity upon death of annuitant. =

LEGISLATION - keeps membership up-to-date on issues in = Congress=20 that may affect your earned benefits.

MEMBERSHIP - works to retain current members and = attempts to=20 recruit new members for NARFE. = The=20 number of members is extremely important when we lobby in=20 Washington to retain our earned benefits. The more members we have, the = better=20 chance that Congress will listen to our wishes.

TELEPHONE - contacts members and informs them of = meetings and=20 Legislative Alerts. =20

NEWSLETTER - issues a monthly newsletter. Assembles articles from = various=20 Committee Chairmen, prepares layout of newsletter, obtains printing = services and=20 mails, or e-mails newsletter to membership.

PUBLIC=20 RELATIONS - takes = an active=20 role in publicizing NARFE events in local newspapers, radio, television, = and=20 publications as well as informing the public about NARFE and its=20 purpose.

HOSPITALITY - greets people as they arrive at the = meetings and=20 coordinates the refreshments served at each = meeting.

QUALIFICATIONS: You need to be willing to do the job and = work as a=20 team with other members of the executive board, willing to learn from = training=20 provided, willing to participate as much as possible in Chapter, = District and=20 Federation events and willing to be creative about getting the job done, = so you=20 can enjoy doing the job and meeting new people. Our chapter needs an infusion = of new=20 ways to get the job done and members willing to get involved to continue = the=20 valuable work of NARFE members who have been serving in leadership = capacities=20 for many years. =20

GET INVOLVED TODAY =96 THE BENEFITS YOU SAVE = ARE YOUR=20 OWN!

Name__________________________________________=20 Phone______________________________

NEW MEMBER=20 WELCOME LETTER =96 (ACTIVE FEDERAL EMPLOYEE)

Dear=20 _______,

=20 On behalf of our Chapter President, and the (# of members) = members of our=20 (name of chapter) Chapter (chapter #), we sincerely welcome you to our = chapter=20 and to NARFE.

=20 We do invite you to attend our meetings, although as you are = currently=20 working, we know that may be difficult for you. Our meetings are held (week of = the month=20 and day of the month) of the month at the (location of your meeting and=20 time).

However, since much of what NARFE does, will = affect your=20 retirement, we invite you to become active in some manner with the = chapter. Our chapter needs help with = computer=20 skills, and would welcome someone who could obtain current legislative=20 information, or layout the chapter newsletter, prepare a membership = list,=20 mailing labels, service; things that could be done without attending = meetings,=20 yet would be helpful to chapters without computer skills, and the = officers of=20 the chapter would appreciate your help. =20

=20 We invite you to participate in the NARFE-NET, which is a network = of=20 California members who receive state and local NARFE = information=20 from our NARFE-NET Coordinator. =20 Please send an e-mail to me at (membership chair e-mail address), = and I=20 will be happy to forward your e-mail address to our State Coordinator, = who will=20 also sign you up for the Global Electronic Messaging System (GEMS) which = will=20 allow you to receive Legislative information and special information = from=20 headquarters. Please = note, your e-mail address will not be used for any = solicitation=20 purposes. =

=20 In addition, we would like to get to know you and a little about = your=20 background, so we could put a brief article of you in our chapter=20 newsletter. Please call = me at=20 (membership chair phone number) and let me know the agency where you = work, the=20 position you hold, when you plan to retire, a little about your family = and your=20 interests. I am looking = forward to=20 hearing from you.

Finally, we invite you to participate in the = workings of=20 our chapter. We do have = various=20 chapter committees and would welcome your participation with any of = them. The more people involved the = more ideas,=20 and the better the chapter; we are always looking for new ideas. Please give some consideration = to=20 serving the chapter by volunteering for one of the tasks identified on = the=20 attached sheet.

Again, welcome to (name of chapter) Chapter = (chapter #),=20 and we look forward to hearing from you soon.

&nbs= p; = ; = &= nbsp; &n= bsp; =20 Sincerely, &nbs= p; = ; = &= nbsp; &n= bsp; =20

&nbs= p; = ; = &= nbsp; &n= bsp; =20 (Signature and Name) &nbs= p; = ; = &= nbsp; &n= bsp; =20 &nbs= p; = ; = &= nbsp; =20 Membership Chair

I WOULD LIKE TO PARTICIPATE IN MY NARFE = CHAPTER BY=20 VOLUNTEERING FOR:

Newsletter_____=20 Legislation_____ Membership_____ Service_____ Telephone______=20

Public = Relations_____=20 President_____ Vice President_____ Secretary_____ =20 Treasurer_____

LEGISLATION - keeps membership up-to-date on issues in = Congress=20 that may affect your earned benefits.

TELEPHONE - contacts members and informs them of = meetings and=20 Legislative Alerts. =20

VICE=20 PRESIDENT - assists = the=20 President and leads the meeting in the absence of the President. May = serve as=20 Program Chair; Legislation Chair; Membership Chair; depending on = chapter

SECRETARY - takes minutes of the meetings, reads = correspondence=20 at meetings, and writes correspondence for the Chapter. Maintains chapter records and orders=20 supplies.

TREASURER - maintains financial records for the = Chapter; writes=20 checks authorized by the budget.

QUALIFICATIONS: You need to be willing to do the job and = perhaps=20 give some valuable assistance and innovative ideas to the chapter. Our chapter needs an infusion = of new=20 ways to get the job done and members willing to get involved to continue = the=20 valuable work of NARFE members who have been serving in leadership = capacities=20 for many years. =20

GET INVOLVED TODAY =96 THE BENEFITS YOU SAVE = ARE YOUR=20 OWN!

Name__________________________________________=20 Phone______________________________